FeaturesModulesWho it's forPricing
Log inRequest early access
Built for South African sectional title

Stop managing schemes. Start running them.

StrataHQ replaces the levy spreadsheets, the WhatsApp maintenance threads, and the AGM chaos — with one platform that actually knows what needs your attention next.

Request early access→

Early access · Seeded beta demo · Built in South Africa

01
Scheme-scoped access
02
Levy review and reconciliation
03
Maintenance workflows
04
Governance records

The problem

A typical week without StrataHQ.

An illustrative example of context spread across messages, spreadsheets, and handoffs.

📱Mon 7:14 AM
47 unread WhatsApp messages
Residents asking about the burst pipe, the parking gate, the AGM date, three levy queries. No way to triage. No audit trail.
📊Tue 10:40 AM
Monthly levy run — 3.5 hours in Excel
EFT references don't match. Two units won't reconcile. You send statements manually, one by one. Unit 5C is 90 days overdue — you'll deal with it next week.
📞Wed 2:15 PM
Trustee calls about the pool pump quote
You submitted it three weeks ago. They've had no visibility. You spend 20 minutes on the phone explaining what you emailed. Again.
🗳️Thu 4:00 PM
AGM prep — proxy forms via WhatsApp photos
Counting proxies from blurry screenshots. Someone disputes the quorum. The review history is difficult to reconstruct.
This scenario shows why shared context matters across levy, maintenance, governance, and communication workflows.
Levy & Payments

Automate collections.
Eliminate the chase.

Statements go out on time, reminders escalate automatically, and your arrears ledger updates in real time. You see exceptions — not spreadsheets.

  • ✓Automated monthly statements per unit
  • ✓Configurable arrears escalation rules
  • ✓Bank-statement import with manual match review
  • ✓Full debtors age analysis report
  • ✓Scheme-scoped levy follow-up
Collection rate — 6 months↑ +7pp YoY
87%
89%
88%
91%
92%
94%
MayJunJulAugSepOct
💳Levy Roll — October 2025
48 units
UNITAMOUNTDUESTATUS
Unit 2A
Henderson, T.
R 2,4501 OctPaid
Unit 3B
Molefe, S.
R 2,4501 OctPartial
Unit 5C
van der Berg, L.
R 3,1001 OctOverdue
Unit 7A
Naidoo, R.
R 2,4501 OctPaid
Unit 9D
Khumalo, B.
R 2,8001 OctPaid
Maintenance

Every job tracked,
from photo to sign-off.

Residents submit requests with photos. Trustees approve. Contractors get assigned. SLA timers run. Nothing falls through the cracks.

  • ✓Photo-documented resident submissions
  • ✓Contractor assignment and notification
  • ✓SLA tracking with breach alerts
  • ✓Trustee approval workflow for large jobs
  • ✓Full maintenance history per unit
91%On-time this month
2Breached
36hAvg resolution
🔧Open Work Orders
7 open
🚿
Shower drain blocked — Unit 3B
Assigned: Rapid Plumbing Co.
22h remaining
In progress
💡
Parking bay lights not working
Submitted yesterday · No contractor assigned
⚠SLA breached
Unassigned
🏊
Pool pump replacement
AquaFix Pool Services · Quote R 8,400
Awaiting approval
Pending
🌿
Garden service — monthly
GreenThumb Gardens · Recurring
Completed in 4h
Resolved
AGM & Voting

Coordinate AGMs
without the chaos.

Bring proxy records, quorum tracking, voting, and resolutions into one scheme workspace.

  • ✓Digital notice and agenda distribution
  • ✓Proxy form collection with audit trail
  • ✓Automatic quorum tracking
  • ✓Secure live vote casting per resolution
  • ✓Recorded resolutions and voting history
🗳️AGM — Rosewood Estate
14 Nov 2025
RESOLUTION 1 OF 3
Approval of 2026 maintenance budget
Total: R 485,000 · 38/48 votes cast
In favour · 31 votesAgainst · 7
QUORUM STATUS
Quorum reached ✓
38 of 48 owners present or represented by proxy
Present · 38Required · 25

Seeded demo scenario

See the work that needs attention. Keep the context beside it.

This illustrative example brings levy follow-up, maintenance, and scheme context into one review surface. Figures shown here are seeded demo data.

Example portfolio score

87/ 100
Strong
Example score across levy collection, maintenance progress, meeting readiness, and reserve health.
94Rosewood Estate94%
97Seapoint Villas97%
91Midrand Heights91%
89Parkview Towers89%
74Bryanston Gardens74%
Illustrative example · seeded demo schemes

Attention examples

3 examples
⚖️ARREARS INTELLIGENCE
Unit 5C · Rosewood Estate
Example account: R 9,300 outstanding after 90 days. Review the balance and follow-up history.
Review arrears →
These examples show possible review prompts. They do not represent live customer outcomes or a predictive model.

Example portfolio analytics

Avg Collection
94%
↑ +7pp YoY
Total Arrears
R 61K
↓ −18% vs Q3
SLA On-Time
91%
Across all schemes
AGMs This Yr
11/12
1 pending
Monthly levy collection rate
87%
89%
88%
91%
92%
94%
MayJunJulAugSepOct

Platform modules

Everything your scheme needs.

Start with your biggest pain point. Add more when you're ready.

Levy & Payments
Automated statements, arrears escalation and EFT reconciliation. Your debtors ledger, in real time.
Maintenance
Photo-documented work orders, contractor assignment and SLA tracking from submission to close.
Communications
Official announcements, emergency alerts and unit-specific messages — with delivery confirmation.
AGM & Voting
Proxy records, quorum tracking, digital voting, and recorded resolutions.
Financial Reporting
Income & expenditure statements, budget vs actual and reserve fund analysis trustees actually understand.
Document Vault
Rules, insurance, minutes and compliance documents — searchable, versioned, permission-controlled.

Who it's for

Built for everyone in the scheme.

Run your full portfolio from one place.

See every scheme's levy status, open maintenance and upcoming AGMs from a single dashboard. Stop switching between spreadsheets.

Portfolio dashboard
All schemes, arrears and open work orders at a glance.
Automated workflows
Levy reminders, maintenance escalation and AGM notices run themselves.
Trustee-ready reports
Scheme financial views and management summaries for trustee review.
Team access control
Assign staff to schemes with role-based permissions.

What the beta demonstrates

One workspace for decisions that need a record.

Explore these workflows with seeded demo accounts. The example data describes product behavior, not customer outcomes.

FINANCE

Review the exceptions.

Statement rows move through matching and manual review before payments are applied to levy accounts.

ACCESS

Keep roles in scope.

Managing agents, trustees, and residents see different scheme and unit workflows according to their access.

OPERATIONS

Keep work traceable.

Maintenance requests, background imports, and governance records remain connected to the relevant scheme.

Pricing

Simple, transparent pricing.

Indicative plans for early-access discussions; final scope and terms are confirmed during onboarding.

Starter
R 18
per unit / month · up to 30 units
  • ✓Levy tracking & statements
  • ✓Maintenance requests
  • ✓Resident communications
  • ✓Document vault (5GB)
  • ✓Email support
Get started
Expanded plan
Professional
R 28
per unit / month · unlimited units
  • ✓Everything in Starter
  • ✓AGM & digital voting
  • ✓Full financial reporting
  • ✓Bank-statement review
  • ✓Priority support
Request early access
Portfolio
Custom
for managing agents · 5+ schemes
  • ✓Everything in Professional
  • ✓Multi-scheme dashboard
  • ✓Organisation-level portfolio overview
  • ✓Scheme and unit administration
  • ✓Team access controls
Talk to sales

Ready to bring order to your scheme?

Request early access to explore the beta and discuss which workflows fit your scheme.

Request early access→

Early access · Seeded beta demo · No card required